In the office
A schedule you can change.
Day, week and list views, working hours and time off. See booking warnings and undo a scheduling change.
Software for HVAC & refrigeration
Keep jobs moving.
Cut the paperwork.
Schedule the team. Capture the work on site. Keep refrigerant records and the next required visit in view.
Take a look before your demo
One visit. Less to piece together.
Workflow illustration · Fictional data
Service · Job 1042Northside RetailColdroom 02 · Ireland · R-410ANiamh Byrne · 3 October 2026
Engineer · Write-up
What did you do?
“Serviced the coldroom. Replaced one service valve and added 1.85 kg of R-410A from cylinder CYL-018. The resulting charge is 18.500 kg. No leak check carried out on this visit.”
The original account stays with the job. AI proposes the details to review; it does not sign off the work.
Engineer · Review
Check the proposed records.
- Gas added
- 1.85 kg · R-410A
- Cylinder
- CYL-018
- Resulting charge
- 18.500 kg
- Part used
- Service valve × 1
- Leak check
- None recorded
The engineer confirms or corrects the proposals before signing. These are still proposals; the gas ledger and stock have not changed.
Engineer · Signed off
Gas recorded against the job.
- Refrigerant movement
- +1.85 kg · R-410A
- Traceability
- CYL-018 · Niamh Byrne · Job 1042
- Charge record
- 16.650 → 18.500 kg
- Parts
- 1 valve confirmed; stock unchanged
- Next step
- Customer signature
Engineer sign-off writes the refrigerant record and checks system obligations using fixed rules. Parts come off stock when the job closes.
Office · Completed job
The record is ready. So is the next step.
- Service job
- Completed · Customer signed
- Part recorded
- Service valve × 1 · Stock deducted
- Next required visit
- Periodic leak check
- Due by
- 20 October 2026
- Follow-up job
- Generated · Unassigned · Not scheduled
The periodic check is due from the system’s existing history. Glaciq creates the follow-up job; the office chooses who goes and when.
Step 1 of 4 · Write up the visit
A seat for each role
Full €49 / seat / monthField €39 / seat / month
EUR prices exclude applicable tax.
Estimate your team costTry your real workflow for seven days.
Your company’s first subscription includes one Full and up to one Field seat. A payment method is required. Billing starts automatically unless you cancel before the trial ends.
View trial detailsA working day, covered
Plan it.
Do it.
Find the record.
From the first booking to the customer’s signature, keep the details where your team needs them.
Walk through your own workflowOn site
A write-up that becomes useful detail.
Reviewed AI suggestions, photos, job-specific dockets and customer signatures. Required and conditional fields capture what the job needs.
Back at the desk
Less chasing for gas and parts records.
Trace gas added or recovered to the system, cylinder, engineer and job. See cylinder history, parts used and stock adjustments.
F-Gas compliance in the workflow
See what is due.
Understand why.
Glaciq checks the system’s recorded facts against the rules for its location. It shows missing information, certification warnings and the work that needs attention.
AI helps read the write-up.
Fixed rules decide the requirements.
Coldroom 02Northside Retail · Same system as the visit
Check required- Site
- Ireland
- Refrigerant / charge
- R-410A / 18.500 kg
- Regulatory quantity
- 38.6280 tCO₂e
- Leak detection system
- Not installed
- Check interval
- 12 months
Last passed periodic check · 20 Oct 2025Next check due · 20 Oct 2026Follow-up job ready for the office to schedule.
Why this example needs a check
This illustrative system is live, stationary and single-refrigerant. It is not hermetically sealed and has no installed leak detection system.
The Ireland profile for R-410A uses a GWP of 2,088. At 18.500 kg, the recorded quantity is 38.6280 tCO₂e: in the 5 to less than 50 tCO₂e band. The interval is 12 months, measured from the last passed periodic check.
Recorded rule: EU_2024_573_IE. The follow-up uses a 30-day lead time and is unassigned and unscheduled. This is fictional data; an actual outcome depends on the recorded facts and applicable rules.
Before your demo
A few practical questions.
Bring the questions that matter to your operation. We’ll look at the workflow and discuss the fit.
What does Glaciq cost?
Glaciq has two seat types: Full for admins and Field for engineers, billed monthly. Base EUR prices exclude applicable tax.
View seat pricing and estimate your team cost ↗Can we start using it now?
Yes. HVAC and refrigeration teams already run their service visits through Glaciq. Request a demo and we’ll walk through a typical job from your week.
What would getting started involve?
The platform works with your customers, sites, systems and engineers. Bring a typical setup to the demo so we can discuss what rollout would involve for your team.
Does it work on a phone? What about offline?
Engineers use browser-based job workflows on a phone. An internet connection is needed to save and submit. Typed entries stay in the open page’s memory; there is no offline submission queue, and drafts are not protected if the page closes or reloads.
Which regions do the compliance rules cover?
The compliance engine has separate jurisdiction profiles for Ireland, Great Britain, Northern Ireland and the EU. Requirements depend on the site’s jurisdiction, system facts and applicable rule version.
How does it fit with our existing software?
Glaciq covers service jobs, system records, refrigerant movements, cylinders and parts. Keep billing, invoicing and payments in your existing tools. Discuss any integration needs with the team so you can confirm what is supported before planning around it.
Let’s look at your working day
Bring a typical service day.
We’ll walk through it.
A 30-minute conversation about your schedule, your engineers and the records you need. Send us an enquiry and we’ll arrange a time.
Request a demo
Talk directly with the Glaciq team.
info@glaciq.io